Remote Support

Fujitsu ScanSnap – Scan Directly to a Folder

Fujitsu's ScanSnap (S1500 or ix500) scanners are a long time favorite of many small businesses and medical practices. They are easy to use and fast. One of the biggest setbacks is a lack of a TWAIN driver, but it's also one of the biggest features. The proprietary ScanSnap driver allows the scanner to detect folded pages, post-its, and other useful features. TWAIN was designed to be a universal protocol to allow applications to interface directly with the scanner. Higher end Fujitsu's have this feature like the Fujitsu fi-6130Z. However, they are nearly double the price.
We can do some optimizations to make scanning faster. One of the big requests we frequently get is to scan directly into a folder without any prompts or pop-ups. It's relatively easy to do on the ScanSnap and it's also doable on Xerox DocuMate Scanners albeit the process is slightly different.

 

Step 1: Open the Scanner Settings by right-clicking the ScanSnap icon in the system tray and selecting the Scan Button Settings

ScanSnap_1

 

 

Step 2-3: Head to the Save tab (default). Uncheck Use Quick Menu and select the Scan to Folder under the Profile drop-down menu

ScanSnap_2

 

Step 4: Head to the Application tab and Select None (Scan to File) under the Application drop-down menu. Hit Apply and OK

ScanSnap_3

 

That should do it. In this example, when the scan button is pressed, the files will be scanned directly to the desktop without any prompts or popups. Note you can change the save location to a server folder or another location. We typically put the scan folders on the server. This makes it like a network scanner since the files are accessible by any user regardless of what computer they are sitting at. Stay tuned for our next post on how to Import Items quickly in Amazing Charts.

3 Responses

  1. I have a ScanSnap ix500 and I love it. I just want to scan real quick to a folder without a preview window. The fancy software that can with I rarely use but for Adobe Standard, as I like to save to PDF. After the scan I want the flexibility to rename the file and move to another folder if needed before I even hit the save button. This saves me a lot of time. To do so, in ScanSnap Manager 5.0 on Windows computer I use these settings: 1. Right Click ScanSnap Manager Icon, and from menu pick "Scan Button Settings". 2. Leave "Use Quick Menu" Unchecked. 3. On righthand side - Profile, pick "Standard". 4. Under Application Tab-Application pick top choice from dropdown: "None (Scan to File)". 5. Under the Save Tab, pick your folder to save too and setup the Name Format as you wish, but check the box "Rename file after scanning". 6. Under the rest of the tabs, set to what you need or leave at their default settings. 7. Hit the Save button and ScanSnap Manager will close. 8. Turn on your scanner, scan you document, and a small Explorer like window where you can rename the file if you wish and even move around your folders to save elsewhere if needed. Then Save your scan. This is quick and easy way to save receipts to a folder where you wish to save your scans to later link to Excel Spreadsheet or link to in Quicken, or for other uses.
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